Mic Check Studios

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Last updated: June 2026

These Terms and Conditions govern the use of recording studio space, equipment, and media production services provided by Mic Check Studios. By booking or using our services, clients agree to be bound by these terms.

 

1. Definitions

Mic Check Studios: the company providing podcast studio rental and media production services.

Client: any individual, group, or company using the services of Mic Check Studios.

Studio: the facilities, equipment, and rooms the Blue Podcast Studio and the Content Room provided by Mic Check Studios for recording and production purposes.

Content: any audio, video, images, or other material recorded, produced, or edited during a session, whether raw footage or finished output.

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2. Bookings

Booking Duration: all bookings are made in one-hour slots. If a session runs over the scheduled time, the client must pay for the full additional hour.

Advance Booking: bookings must be confirmed in advance and are subject to availability. A minimum booking duration of one hour applies.

Confirmation: a booking is considered confirmed only after written acknowledgment or receipt of payment is provided by Mic Check Studios.

Cancellations: clients must cancel at least 48 hours before the scheduled time to receive a full refund. Cancellations made less than 48 hours in advance will incur a 50% charge of the booking fee.

Rescheduling: clients may reschedule their booking with at least 24 hours' notice, subject to availability.

No-Show on a Paid Booking: if a client fails to attend a paid, confirmed booking without giving at least 24 hours' notice, the full booking fee is forfeited and the session will not be rescheduled free of charge.

 

3. No-Show Deposit (Studio Viewings and Consultations)

To ensure our time and resources are respected, Mic Check Studios operates a £20 deposit policy for studio viewings and initial consultations.

• A £20 deposit is required to confirm any studio viewing or initial meeting.

• The deposit must be paid in advance to secure your time slot.

• The £20 deposit will be deducted from your first paid booking with Mic Check Studios.

• It is not an additional fee, but a commitment to confirm your attendance.

• If you fail to attend the agreed appointment without prior notice, the £20 deposit is non-refundable.

• Cancellations or rescheduling must be made at least 24 hours in advance to retain your deposit.

• If you are more than 15 minutes late without informing us, we may treat the appointment as a no-show, and the deposit will be forfeited.

• Deposit payments can be made via a payment link.

• Your appointment is not confirmed until the deposit has been received and acknowledged by our team.

• By paying the deposit, you agree to these terms and conditions.

 

4. Payments

Payment Terms: full payment must be made before the start of the session. Payment can be made via the accepted methods specified by Mic Check Studios.

Additional Charges: any extra services or extended time beyond the booked hours will be charged. If a session exceeds the booked duration, the full additional hour will be charged.

All staff payments must be made strictly in accordance with their employment or service contracts. Any form of payment or financial arrangement outside of the agreed contractual terms with Mic Check Studios is strictly prohibited and constitutes a breach of policy. We do not authorise or accept responsibility for any unauthorised payments made outside these terms.

 

5. Studio Use

Access and Setup: clients will be granted access to the studio 10 minutes before the start of their session for setup. Clients must leave the studio promptly at the end of their booked time.

Equipment Use: studio equipment use is included in the rental fee. Clients must handle all equipment with care.

Studio Technician: a technician will be present during sessions to assist with setup, troubleshooting, and basic equipment operation.

 

6. Damage, Equipment, and Cleanliness

Damage to Property: clients are responsible for any damage to the studio's property, equipment, or facilities caused by misuse or negligence during their session. Mic Check Studios will assess the cost of repair or replacement and notify the client of the charge in writing within 5 working days, with supporting evidence (e.g. photos or a repair quote) provided on request. Reasonable wear and tear is not chargeable.

Cleanliness: clients are required to leave the studio in a clean and tidy state. A cleaning fee of £25 may apply if the studio is left in disarray.

 

7. Content Responsibility and Ownership

Content Liability: Mic Check Studios is not liable for the content recorded or produced within the studio. Clients are responsible for ensuring their content does not violate copyright laws or contain defamatory, illegal, or offensive material.

Ownership: the client retains ownership of all original content they bring to or create during a session. Mic Check Studios claims no ownership over client content. Where Mic Check Studios provides editing services, ownership of the final edited deliverables transfers to the client upon full payment, except that Mic Check Studios may retain and use excerpts of the work for its own portfolio and marketing purposes unless the client opts out in writing.

Indemnity: the client agrees to indemnify Mic Check Studios against any claims, losses, or damages arising from the content they record or produce, including claims of copyright infringement, defamation, or breach of third-party rights.

Right to Refuse: Mic Check Studios reserves the right to refuse service for content that is deemed inappropriate, offensive, or unlawful.

 

8. File Delivery and Data Retention

Raw Footage Retention: raw recordings are retained for 14 days after the session to allow for editing and client review, after which they may be permanently deleted unless other arrangements have been agreed in writing.

Editing Turnaround: standard turnaround time for edited content is 5 to 10 working days from the session date, unless otherwise agreed. Two rounds of revisions are included as standard; further revisions may incur an additional charge.

Client Response Time: if a client does not respond to a delivered edit or revision request within 30 days, the project will be considered approved and closed, and further changes may incur a new charge.

Data Loss: while Mic Check Studios takes reasonable care to back up recordings prior to deletion, it is not liable for loss of footage due to technical failure, corruption, or events outside its reasonable control.

 

9. Health and Safety

Safety Guidelines: clients must adhere to all health and safety regulations provided by the studio. The studio is a smoke-free and drug-free environment.

Liability: Mic Check Studios is not responsible for any injury, loss, or damage to property occurring on the premises, except where caused by the negligence of Mic Check Studios or its staff. Clients are advised to keep their belongings secure and exercise caution.

 

10. Limitation of Liability

To the fullest extent permitted by law, the total liability of Mic Check Studios to a client arising from or in connection with a booking, whether in contract, tort, or otherwise, is limited to the total fees paid by the client for that booking.

Mic Check Studios is not liable for any indirect, consequential, or special losses, including loss of profits, loss of opportunity, or reputational harm, arising from a booking or the services provided.

Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be excluded or limited under applicable law.

 

11. Force Majeure

Mic Check Studios is not liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond its reasonable control, including but not limited to power outages, building access issues, illness, equipment failure, or events affecting the premises in which the studio operates. Where possible, affected bookings will be rescheduled at no additional cost.

 

12. Privacy Policy

Data Collection: Mic Check Studios collects personal information, such as name, contact details, and payment information, to facilitate bookings and services. This information is processed in accordance with UK GDPR and the Data Protection Act 2018.

Lawful Basis and Use: personal data is processed on the basis of contractual necessity, to manage bookings, payments, and client communications. It will not be shared with third parties except where required to deliver the service (e.g. payment processors) or where required by law.

Retention: personal and booking data is retained for as long as necessary to fulfil the purposes described above and to meet legal or accounting obligations, typically no longer than 6 years.

Client Rights: clients have the right to request access to, correction of, or deletion of their personal data, subject to our legal retention obligations. Requests can be made by contacting Mic Check Studios directly.

Recording Policy: clients must notify the studio in advance if they intend to livestream or broadcast their session.

 

13. General Terms

Compliance: clients must comply with all instructions and requests made by Mic Check Studios staff.

Governing Law: these terms are governed by the laws of England and Wales, and any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

Amendments: Mic Check Studios reserves the right to amend these terms and conditions at any time. Clients will be notified of any material changes in advance of their next booking.

Severability: if any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

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By booking and using Mic Check Studios, clients agree to abide by these Terms and Conditions.